(a) Staff. All persons appointed by an organization as staff members within the meaning of its staff regulations and rules for a period of one year or more. The term thus excludes all staff members appointed for shorter periods and those persons who are employed under special contractual arrangements.

(b) Appointment. Act by which a person enters into an employment contract with an organization, according to the staff rules of that organization. Appointments are divided into:

(i) those without time limit, which cover permanent, career, indefinite and probationary appointments; and

(ii) those of a defined duration or fixed-term.

N.B. Cases in which a staff member is assigned a new payroll index number as the result of being transferred from one duty station to another, or promoted to another category, are not treated as new appointments.

(c) Category. "Professional" includes all staff in the Professional category proper, as well as in the Principal Officer and Director category and in higher level posts (ASG, USG or similar title and executive head) and, in some organizations, Project Personnel. "General Service" includes all staff in the General Service category as well as, in some organizations, Manual Workers, staff in the Security Service category, Language Teachers and Field Service staff. Language teachers and Field Service staff in the United Nations do not belong either to the Professional or General Service categories, although staff at the Field Service level 5 and above have functions and responsibilities which are comparable to those of the Professional category.

(d) Established office. Any office where units of an organization's secretariat are maintained on a continuing basis. Established offices are divided into headquarters and other established offices, the latter including regional, sub-regional, area, branch and liaison offices.

(e) Grade. The designation normally assigned to levels within the Professional and higher categories and all staff above the D-2 level come under the grade of UG (ungraded). Grades in the General Service and related categories are not shown in the tables, because not all organizations report this information.

(f) Length of service. Number of years of continuous service with the employing organization, irrespective of the type of appointment held, counted from the date of entry on duty in the organization.

(g) Non-resident's allowance. There are two types of non-resident's allowance (NRA):

(i) allowance paid to General Service staff members recruited before the end of 1983, which has remained unchanged at the level reached at 31 December 1983 and which is pensionable.

(ii) non-pensionable allowance payable at certain duty stations to General Service staff members recruited on or after 1 January 1984, as well as to staff members recruited before the end of 1983, who have elected to replace their former pensionable allowance by the new non-pensionable one.

(h) Organizational location. Any location to which an organization assigns its staff, whether an established office or a technical co-operation project.

(i) Project. Refers to a location where staff are assigned for a defined period to assist a Member State in carrying out a programme of technical co-operation.

(j) Source of funds (or funding). A distinction in the budgetary arrangements of the employing organization designed to indicate whether the staff are paid from:

(i) a regular budget as assessed on Member States in accordance with an approved scale of assessments for the apportionment of the expenses of the organization; and

(ii) all other funds which include voluntary contributions other than from UNDP, funds-in-trust, grants and reimbursable arrangements, etc.